In Word 2003 and before: Insert > Reference > Tables and Indexes.Apply the built-in Heading styles to the headings in your text.Word displays the Modify Style dialog box. Hover the mouse pointer over the style that is selected in the pane and click the down-arrow at its right side.Ĭlick on Modify. This displays the Styles pane at the right side of your screen. "With the insertion point still in the paragraph you formatted (or the paragraph completely selected), display the Home tab of the ribbon and click the small arrow icon at the bottom right of the Styles group. Can you give me an answer on how I can get to "style" from clicking on a part of a text? Thank you in advance.Īn example of what I don't understand. I was trying to follow your direction but I am experiencing difficulties, perhaps because I'm using an Office with display menu appearing in the German language. I'm currently experiencing a problem where I make a change to a part of the text (make a certain word bold or a different color, for example), the whole document changes accordingly. Click on OK to close the Modify Style dialog box.Ī question to the writer of this post or anyone else for that matter:.Make sure the New Documents Based On This Template radio button is selected.(If you don't see this check box, it means that you've displayed the Modify Style for the Normal style you don't need to make any changes to the Normal style.) Make sure the Automatically Update check box is cleared.Display the Modify Style dialog box, as described in the previous four steps.To solve this problem, follow these steps: But if your document is using some other style for the basis style for all paragraphs and the Automatically Update check box is selected, it is guaranteed that you will experience the problems described at the beginning of this tip. Fortunately, Word doesn't provide an Automatically Update check box for the Normal style. In most cases, Word uses the Normal style as the default style for paragraphs in a document. If you are a person that ignores styles completely or who thinks you don't need to worry about them, this is where you can get into trouble. Once the change is made, then every other paragraph in your document that is formatted using the same style is automatically changed. If this check box is selected, it means that whenever you make changes to the paragraph, in your document, those changes are automatically made to the style that is assigned to the paragraph. At the bottom is a check box labeled Automatically Update. Hover the mouse pointer over the style that is selected in the pane and click the down-arrow at its right side.With the insertion point still in the paragraph you formatted (or the paragraph completely selected), display the Home tab of the ribbon and click the small arrow icon at the bottom right of the Styles group.Press Ctrl+Z to undo the global change.With this tidbit firmly understood, the next time you get a "global change" when you only wanted to affect a single paragraph, follow these four steps to greater enlightenment: Every paragraph in your document is based on an underlying style that defines how that paragraph appears on the page. Even if you don't know what styles are or have made a conscious decision to never use styles, they are still there, working in the background. It is much better to understand the cause of the problem, then you can make the changes you need.įormatting in Word is based on styles. Continually pressing Ctrl+Z is a pain, however. When this type of change occurs, you can press Ctrl+Z right away (the Undo shortcut) and Word reverses its action. What is going on, and how can this be corrected? You select the paragraph, click the Bullets tool, and bullets appear in front of all the paragraphs in the document-not just the one you selected. Or, you decide you want to add a bullet to the start of one paragraph. You select the paragraph, click on the Bold tool on the Home tab of the ribbon, and all the paragraphs in your document change to bold-not just the one you selected. In this particular case, you want to format a particular paragraph as bold face. Perhaps you've had this happen to you: You are typing along, and you decide you need to make a formatting change in your document.
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